Creating a Zap - Help

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API Technical Knowledge Required

AccuLynx customer support will not be able to help with technical API questions. A technical understanding of APIs and how they work is required.

 

 

 

Requirements:

• AccuLynx account
• Zapier Account
• AccuLynx API Key
  • Create a different key per Zap to allow reporting within AccuLynx on each.
  • Location or Company Administrator permissions are required.

 

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Step 1: Go to Zapier

log into your zapier.com account or create a new account.

 

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Step 2: Create Zap

Click the orange “+” button on the top left to “Create Zap”.

 

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Step 3: Configure your Zap

You have 2 options when configuring your Zap:

• Option A: Leads can be pushed into AccuLynx
• Option B: Job lists can be pulled from AccuLynx when a job changes milestones.

 

Option A: Push Leads into AccuLynx

If you want to “create a lead” in AccuLynx when a lead is created in a secondary application, follow these steps:

1. Add the Trigger

• Search for the secondary application and add it as the Trigger App.

 

• Select the Event
  (Options will vary depending on the selected application.)

 

• If login is required to access your software, enter login credentials.

 

• Complete the steps to define the trigger
  (Steps will vary depending on the selected application.)

 

• Test to see that the expected data is being returned

 

 

2. Add the Action

• Search for AccuLynx and add it as the “Action” App

 

• Select “Create Lead” as the event

 

• Click “Sign In” and enter the API Key for this Zap from your selected AccuLynx location

 

• For the Action, the AccuLynx job data fields should all be listed
  • Map each field to the “Trigger” app’s data (from Step 1)
  • Click continue to verify mapping

 

• Test the action - A new lead should be sent to AccuLynx

 

• Publish the Zap

 

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Option B: Pull Job Data from AccuLynx when Job Milestone Changes

If you want get a list of your AccuLynx jobs that have changed milestone, follow these steps:

1. Add the Trigger

• Search for “AccuLynx” and add it as the Trigger App

 

• Select “List of Jobs by Milestone” as the event

 

• Click “Sign In” and enter the API Key for this Zap from your selected AccuLynx location
• For the Trigger, Select the milestone
  (For new leads, select Lead)

 

• Test to see that the expected data is being returned
  (IMPORTANT: A job milestone change matching your Trigger must occur in AccuLynx in order to return a job list.)

 

2. Add the Action

• Search for the secondary application and add it as the “Action” App

 

• Select the Event
  (Options will vary depending on the selected application.)

 

• Enter login credentials, if necessary.
• Complete the steps to define the action
  (Options will vary depending on the selected application.)
  • Map each field and to the AccuLynx data
  • Click continue to verify mapping

 

• Test the action
  • A job milestone change matching your Trigger must occur.
  • If Trigger occurs, a job should have been sent to the secondary application.
• Publish the Zap